The ELD mandate has been in effect since mid-December of 2017.  As our drivers continue to familiarize themselves with using their ELDs, we would like to outline some important requirements during a roadside inspection.

A roadside inspection should go much quicker and be less stressful if you prepare ahead of time.

ELD Documents (these documents can be electronic) that must be located in the truck:

• ELD user’s manual
• Data transfer instruction sheet
• ELD malfunction instruction sheet and recording requirements
• Minimum of 8 day’s log sheets

Supporting Documents must be provided upon request

• Bills of lading
• Fuel receipts

Driver’s MUST Log into ELD

• Log into the ELD with driver’s proper identification data
• Input power unit # and trailer #
• Enter location if GPS cannot determine location

ELD Must be Mounted

• ELD must be mounted in a fixed position
• Must be visible from driver’s normal driving position
• ELD should NOT be in driver’s pocket or on the floor

ELD Logs Must be Certified/Signed

• Log should be certified by signing log immediately after the final required entry or correction for the day.
• Unsigned logs for several days can be a sign that drivers are leaving logs open for intentional changes.
• Frequent log editing may also be a signal of concern to an inspection agent.
• Make sure all edits or additions are noted with reasons for log edits.
• Logs must be recertified if edits are made by the driver or the carrier.

Unidentified Driving Events

• Driver should either accept or decline any unidentified driving events when logging into the ELD.
• Carrier must address any unassigned driving events.
• Unassigned events for the current day and 7 days prior are subject to review during an inspection.

Driver Notes

• ELDs capture data up to the minute so there’s no room for error.  When situations come about, using the remarks section is a MUST.
• Making plans for breaks and delays must be part of a driver’s organizational abilities.

Know How to Present Data Requested

• Drivers must know how to print, transfer or display HOS data for the inspector.
• Once transferred to inspector, logs will be flagged for potential violations.
• Driver must report and ELD malfunctions to the carrier immediately or within 24 Hours.