Preparing for a ELD Roadside Inspection

The ELD mandate has been in effect since mid-December of 2017.  As our drivers continue to familiarize themselves with using their ELDs, we would like to outline some important requirements during a roadside inspection.

A roadside inspection should go much quicker and be less stressful if you prepare ahead of time.

ELD Documents (these documents can be electronic) that must be located in the truck:

  • ELD user’s manual
  • Data transfer instruction sheet
  • ELD malfunction instruction sheet and recording requirements
  • Minimum of 8 day’s log sheets

Supporting Documents must be provided upon request

  • Bills of lading
  • Fuel receipts

Driver’s MUST Log into ELD

  • Log into the ELD with driver’s proper identification data
  • Input power unit # and trailer #
  • Enter location if GPS cannot determine location

ELD Must be Mounted

  • ELD must be mounted in a fixed position
  • Must be visible from driver’s normal driving position
  • ELD should NOT be in driver’s pocket or on the floor

ELD Logs Must be Certified/Signed

  • Log should be certified by signing log immediately after the final required entry or correction for the day.
  • Unsigned logs for several days can be a sign that drivers are leaving logs open for intentional changes.
  • Frequent log editing may also be a signal of concern to an inspection agent.
  • Make sure all edits or additions are noted with reasons for log edits.
  • Logs must be recertified if edits are made by the driver or the carrier.

Unidentified Driving Events

  • Driver should either accept or decline any unidentified driving events when logging into the ELD.
  • Carrier must address any unassigned driving events.
  • Unassigned events for the current day and 7 days prior are subject to review during an inspection.

Driver Notes

  • ELDs capture data up to the minute so there’s no room for error.  When situations come about, using the remarks section is a MUST.
  • Making plans for breaks and delays must be part of a driver’s organizational abilities.

Know How to Present Data Requested

  • Drivers must know how to print, transfer or display HOS data for the inspector.
  • Once transferred to inspector, logs will be flagged for potential violations.
  • Driver must report and ELD malfunctions to the carrier immediately or within 24 Hours.

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